Summary
Aiwyn’s Engagement Letters module is a software solution built for accounting firms to automate, standardize, and optimize Client engagements in order to onboard and grow faster and more profitably. We enable a unified Client experience by integrating with your existing Practice Management System, unlocking Client and Firm data.
Create and send new Engagement Letters from a template in under a minute from within the Aiwyn Firm Portal.
Create new Engagement Letters individually or through a Batch Creation process, add more than one Client to a single letter, and choose to add Jobs to the letter or create a new batch of Letters based on Jobs.
Each letter includes dynamic content based on the Client, their associated Contacts, the Scope of Services, type of Engagement Letter template used, and prepayment and signatory requirements.
In turn, the Client Contact(s) receive the Engagement Letter via email, with a 1-click experience to access their Aiwyn Client Portal where they can see all Engagement Letters, electronically sign Engagement Letters, save their payment method, and be required to make a prepayment for one or more of their Jobs.
Users get a portal account created automatically (if one does not already exist), for a passwordless and secure client experience.
Once the parameters and requirements of the Engagement Letter are fulfilled by the Client Contact(s), a PDF of the Signed Engagement is sent to the Client Engagement Contact(s), the Engagement's Manager, and stored in the Client and Firm Portal, accessible to view with the 1-click button.
Key Features
- Create an Engagement Letter for one Client, or multiple Clients onto a single Engagement Letter, or batch create up to 5000 individual letters at once using the Engagement Letter Template of choice
- Batch create Engagement Letters from existing Jobs, choosing which Jobs to include on each letter, and choosing how to combine Client entities together (or not)
- Start by choosing the type of Engagement Letter to send from Engagement Letter templates, created and maintained by your firm's Engagement Admins
- Locked sections and locked content, allow you to easily identify areas of the letter that should not (and cannot) be changed, while allowing flexibility to change areas that may need an edit before sending to the Client(s)
- Option to add Job(s) currently associated with the selected Client(s), setup Job pricing, and require prepayment for Job(s) added to Engagements Letters
- Create Fee Structure and Billing Schedule for Engagements and merge the information into Engagement Letters. The following year, that information is readily available when it comes time for renewals
- Edit individual letters from within a batch before sending
- Track the status of Engagement Letters and revise Engagement Letters if needed
- Clients have a streamlined, automated, and electronic experience, with the ability to view current and executed Engagements from within their Aiwyn Client Portal
- Clients receive automated email reminders for incomplete Engagement Letters
- Setup Engagement Renewals and automatically draft up new Engagement Letters based on the previous Engagement Letter
Table of Contents:
Chapter 1: Engagement Details & Settings
Chapter 2: Engagement Clients & Contacts
Chapter 4: Creating & Sending Engagements