Skip to main content

Create and edit a Rate Card

Christa Mason
Updated

Build a reusable rate structure your firm can assign to Work & Expense Codes by the staff role performing the work. Only one Rate Card may be Active in your system at one time.

Steps to create a new Rate Card

  1. Go to Settings → Billing → Rate Cards
  2. Select New Rate Card... in the upper-right area
  3. Choose to create a new Rate Card Based on Existing Rate Card or choose to create a New Rate Card

New Rate Card-1.png

  1. Enter Rate Card Name
  2. Enter Effective Date → this will be the date the rates are active in your system
  3. Enter Basic Hourly Rate → what the client gets billed (the value entered here will automatically populate each of the Staff Role Rate Types)
  4. Enter Basic Hourly Cost → what the work costs the firm internally (the value entered here will automatically populate each of the Staff Role’s Employee Costs)
  5. Select New Rate Card… button to create the new Rate Card
  6. Proceed to edit the Rate Card draft

Steps to edit a Rate Card

  1. Your firm’s current Staff Roles are visible by default
    1. Select New Staff Role… button to add additional Staff Roles to the Rate Card if desired
    2. Adding a new Staff Role here will create this as a new Staff Role (available to assign to Staff) for your system
  2. The Rate Card will have the default Rate Types columns of Standard, Premium, and Default
    1. These may be deleted and replaced with other Rate Types
    2. Select New Rate Type to create an additional Rate Type, once created it will display as a new column on the Rate Card.
  3. For each Staff Role and Rate Type, the hourly rate to be billed and the hourly cost of the employee are prefilled.
  4. Edit the rate to be billed across all Rate Types and for each Staff Role as needed by select the dollar value and entering your own desired value.

New Rate Card.png

  1. To create an exception for a given staff member, first find their Staff Role and then select Add Staff Override
    1. Only staff assigned to the given role are displayed in the drop down
    2. Choose the staff name you want to enter separate rates for based on Rate Type
  2. Select Save Rate Card to save the changes.
  3. The Rate Card will go into effect on the date entered in the Effective Date field, and any other active Rate Card will automatically become disabled.

 

Related articles:

Rate card fields reference

Related articles